Overview
Quicken Simplifi makes it easy to keep your transactions organized. Transaction Rules automatically apply your preferred changes to matching transactions, helping keep your records consistent with less manual work.
Transaction Rules let Quicken Simplifi automatically identify incoming transactions based on specific or broad “If” conditions, such as the payee or amount, and then apply “Then” actions, such as renaming the payee, updating the category, or adding a tag.
Example: You can create a rule that looks for the keywords "wal" and "mart" in the payee name, renames the payee to "Walmart", and assigns the Groceries category. After the rule is created, any matching transaction will automatically be renamed to Walmart and categorized as Groceries.
Note: Transaction Rules don’t apply to transfer transactions, balance adjustments, recurring transactions, or manually entered transactions.
Create a Transaction Rule
You can create a Transaction Rule from the Settings menu.
Click the Settings (gear) icon in the upper-right corner, then hit Rules
Click +Rule.
Set the "If" conditions for the rule:
Payee: Choose whether to match the Original Statement Name or the Quicken Simplifi payee name, then enter one or more keywords to match transactions. Click the plus + button to add additional keywords.
Account: (Optional) Select a specific account to narrow the rule.
Amount: (Optional) Further refine the rule by specifying an amount that is greater than, less than, equal to, or within a range.
Choose one or more "Then" actions by selecting the appropriate checkboxes:
Rename Payee: Automatically rename matching transactions to the selected payee.
Update Category: Assign a category to matching transactions.
Add Tags: Apply one or more tags to matching transactions.
Add Note: Automatically add a note to matching transactions.
Exclude From: Exclude matching transactions from Reports or the Spending Plan.
Mark as Reviewed: Automatically mark matching transactions as Reviewed or Not Reviewed.
Click Continue to review the rule.
Choose whether to apply the rule to existing transactions.
Click Create Rule.
Create a Transaction Rule from a Transaction
You can also create a Transaction Rule directly from a transaction. Quicken Simplifi automatically fills in some of the rule details using information from the selected transaction, making the setup process faster.
Hover over the left sidebar and select Transactions.
Find the transaction you want to use.
Hover over the transaction and click the three-dot menu.
Select Create a Rule.
Note: If you edit a transaction and change a field such as the Category, you'll see an Update & Create Rule button at the bottom of the transaction details. Selecting this option updates the current transaction and creates a new Transaction Rule that automatically applies the same change to future matching transactions.
Choose one or more “If” conditions by selecting the appropriate checkboxes:
Payee: Choose whether to match the Original Statement Name or the Quicken Simplifi payee name, then enter one or more keywords to identify matching transactions. Click the plus+ button to add additional keywords.
Account: (Optional) Select a specific account to further narrow the rule.
Amount: (Optional) Refine the rule by specifying an amount that is greater than, less than, equal to, or within a range.
Choose one or more “Then” actions by selecting the appropriate checkboxes:
Rename Payee: Automatically rename matching transactions to the selected payee.
Update Category: Assign a category to matching transactions.
Add Tags: Apply one or more tags to matching transactions.
Add Note: Automatically add a note to matching transactions.
Exclude From: Exclude matching transactions from Reports or the Spending Plan.
Mark as Reviewed: Automatically mark matching transactions as Reviewed or Not Reviewed.
Click Continue to review the rule.
Choose whether to apply the rule to existing transactions.
Click Create rule.
Edit a Transaction Rule
Click the Settings (gear) icon in the upper-right corner.
Select Rules.
Find the Transaction Rule you want to edit.
Hover over the rule and click the three-dot menu, then click Edit.
Make your changes.
Click Continue to review.
Choose whether to apply the updated rule to existing transactions.
Click Update Rule.
Delete a Transaction Rule
Click the Settings (gear) icon in the upper-right corner.
Select Rules.
Find the Transaction Rule you want to delete.
Click the three-dot menu next to the rule.
Select Delete.
Click Delete Rule to confirm.
Frequently Asked Questions
Find the answers to frequently asked questions for this topic.
Can you create multiple Category Rules for a Payee?
Can you create multiple Category Rules for a Payee?
At this time, Quicken Simplifi supports only one Category Rule per payee. If you use the same payee for multiple types of purchases, look for unique keywords in the downloaded payee name to create separate rules for each type of transaction. You can also add additional conditions, such as an amount, to make the rule more specific.
Do Transaction Rules apply to imported transactions?
Do Transaction Rules apply to imported transactions?
Yes. When you import transactions into Quicken Simplifi using a CSV file, any applicable Transaction Rules are automatically applied to the imported transactions.
Do Transaction Rules apply to manual transactions?
Do Transaction Rules apply to manual transactions?
At this time, Transaction Rules aren't applied to manually entered transactions. If you'd like to see this capability added, you can vote for and comment on the existing feature request in the Quicken Community by clicking here.
If you're using the Quicken Simplifi Mobile App, see Using Transaction Rules on the Mobile App for step-by-step instructions.
If you have any questions about Quicken Simplifi, our support team is here to help.