Overview
The Transaction Rules feature gives you the ability to make sure that your transactions always download the way you want them to. From assigning a certain Category to a Payee to making sure that your Payees appear exactly how you'd like them to, Quicken Simplifi's got you covered!
Create a Payee Rule
Creating a Payee Rule will allow you to assign certain keywords to a Payee. Once you've created a Payee Rule, Quicken Simplifi will watch your downloaded transactions and automatically change the Payee whenever those keywords are identified. You can create as many Payee Rules for a Payee as you'd like!
Click the Menu icon (the three lines in the upper left corner).
Select Settings and then Rules.
Click the plus (+) button in the upper right.
Select whether you want Quicken Simplifi to look at the Original statement name or the Simplifi name when referencing transactions, and then enter the keyword(s) you'd like Quicken Simplifi to watch out for to rename the Payee by.
Click the plus sign at the end of the Then Make These Changes bar and place a checkmark in the Rename Payee option.
Click Apply.
Select the Rename as field, enter or select the Payee, and then click Save.
Click Continue to review.
Choose whether you'd like the Rule to be applied to existing transactions, then click Create Rule.
You can also create a Payee Rule from a Transaction:
Locate the transaction you'd like to create a Payee Rule for and click on it.
Select the Payee field and then type in the new Payee Name.
Check the box for Create a rule to also use this Payee for future transactions if it's not already checked.
Click Save and a Create Rule screen will open.
Select whether you want Quicken Simplifi to look at the Original statement name or the Simplifi name when referencing transactions, and then enter or confirm the keyword(s) you'd like Quicken Simplifi to watch out for to rename the Payee by.
Confirm the Payee in the Rename Payee field.
Confirm or enter the Category in the Update Category field.
Click Continue to review.
Choose whether you'd like the Rule to be applied to existing transactions, then click Create Rule.
Click Update to save the transaction.
Create a Category Rule
Creating a Category Rule will allow you to assign a certain Category to a Payee. Once a Category Rule has been established, Quicken Simplifi will keep an eye on your downloaded transactions and automatically assign the Category accordingly.
Click the Menu icon (the three lines in the upper left corner).
Select Settings and then Rules.
Click the plus (+) button in the upper right.
Select whether you want Quicken Simplifi to look at the Original statement name or the Simplifi name when referencing transactions, and then enter or confirm the keyword(s) you'd like Quicken Simplifi to watch out for to apply the Category to.
Click the plus sign at the end of the Then Make These Changes bar and place a checkmark in the Update Category option.
Click Apply.
Select the Category field and then enter or select the Category.
Click Continue to review.
Choose whether you'd like the Rule to be applied to existing transactions, then click Create Rule.
You can also create a Category Rule from a Transaction:
Locate the transaction you'd like to create a Category Rule for and click on it.
Select the Category field and then check the box for Create a rule to also use this category for future transactions if it's not already checked.
Select the Category and a Create Rule screen will open.
Select whether you want Quicken Simplifi to look at the Original statement name or the Simplifi name when referencing transactions, and then enter or confirm the keyword(s) you'd like Quicken Simplifi to watch out for to apply the Category to.
Confirm or enter the Category in the Update Category field.
Click Continue to review.
Choose whether you'd like the Rule to be applied to existing transactions, then click Create Rule.
Click Update to save the transaction.
Edit or Delete a Transaction Rule
Click the Menu icon (the three lines in the upper left corner).
Select Settings and then Rules.
Locate the Transaction Rule you'd like to edit or delete and click on it.
To edit the Rule, make the necessary changes and then click Continue to review. Choose whether you'd like the Rule to be applied to existing transactions, then click Update Rule.
To delete the rule, select the three dots at the upper right and then click Delete Rule. Click Delete Rule to confirm.
Note: You can easily delete all of the Payee and Category Rules that have been created for a specific Payee by selecting the three-dot menu next to the Category or Payee, and then selecting Delete all rules.
Frequently Asked Questions
Learn the answers to frequently asked questions for this topic!
Can you create multiple Category Rules for a Payee?
At this time, Quicken Simplifi only allows the ability to have a single Category Rule for each Payee. If you use the same vendor for multiple services, we suggest attempting to identify something unique in the downloaded Payee name for each of the services so that you can create a separate Payee Rule, and therefore a separate Category Rule, for each of the services.
Can you create Transaction Rules based on amounts?
Quicken Simplifi's Transaction Rules are currently designed to look at Payees and Categories only. However, please feel free to join the discussion in our Community for this highly requested feature by clicking here!
Do Transaction Rules apply to manual transactions?
At this time, Transaction Rules will not be applied to manually entered transactions. We apologize for any inconvenience and urge you to visit us in our Community to add your vote and feedback to a request for this ability by clicking here.
How do I stop Quicken Simplifi from suggesting a Transaction Rule every time I edit a transaction?
When editing transactions in Quicken Simplifi, you may be prompted to create a Category or Payee Rule each time. If you'd like to disable Quicken Simplifi from suggesting Transaction Rules, you can easily do so from the Category or Payee field of a transaction directly, whichever applies. To do so, you'll want to make sure the box to "Apply changes to all similar transactions" is deselected before saving your changes.
To learn about using Transaction Rules on the Quicken Simplifi Web App, please click here!