Overview
Quicken Simplifi likes to make managing your transactions as easy and carefree as possible! Creating Transaction Rules will allow you to make sure your transactions always come in the way you want them to.
Transaction Rules can be used to have Quicken Simplifi automatically recognize your incoming transactions based on specific or broad "if" conditions, such as the Payee or Amount, and then apply "then" conditions, such as a Payee, Category, and Tag.
Example: You can input the keywords "wal" and "mart" for a Payee Rule to rename to "Walmart", and then "Groceries" as a Category Rule. Then, whenever a transaction containing those keywords comes in, Quicken Simplifi will automatically rename the Payee to "Walmart" and set the Category to "Groceries".
Note: Transaction Rules cannot be applied to transfer transactions or manually entered transactions.
Create a Transaction Rule
Creating a Transaction Rule from scratch can be done in the Settings menu.
Hover over the panel on the left-hand side and select Settings.
Select Rules.
Click the + Rule button.
Choose the IF conditions by checking the applicable checkboxes:
Payee: Select whether you want Quicken Simplifi to look at the original statement name or the Quicken Simplifi name when referencing transactions, and then enter the keyword(s) you'd like Quicken Simplifi to watch out for to rename the Payee by.
You can add additional keywords by clicking the plus (+) button to the right of the keyword field.
Account: Choose the account the transactions will download/import into to further refine the search.
Amount: To even further refine the search, you can enter amounts that are greater than, less than, equal to, or a range.
Choose the Then conditions by checking the applicable checkboxes:
Rename Payee: Choose the Payee you want automatically applied to the transactions.
Update Category: Select the Category you want automatically applied to the transactions.
Add Tags: Choose the Tag(s) you want automatically applied to the transactions.
Add Note: Enter a Note you want automatically applied to the transactions.
Exclude from: You can have the transactions automatically excluded from Reports or the Spending Plan.
Mark as Reviewed: Choose whether you want the transactions to be automatically Reviewed or Not Reviewed.
Click Continue to review.
Choose whether you'd like the Transaction Rule to be applied to existing transactions.
Click Create rule.
Create a Transaction Rule From a Transaction
Creating a Transaction Rule from a transaction directly will help fill in some of the data based on the details of the transaction.
Locate the transaction you'd like to create a Payee Rule for, hover over it, and then click the three dots at the end of it.
Click Create a Rule.
Choose the IF conditions by checking the applicable checkboxes:
Payee: Select whether you want Quicken Simplifi to look at the original statement name or the Quicken Simplifi name when referencing transactions, and then enter the keyword(s) you'd like Quicken Simplifi to watch out for to rename the Payee by.
You can add additional keywords by clicking the plus (+) button to the right of the keyword field.
Account: Choose the account the transactions will download/import into to further refine the search.
Amount: To even further refine the search, you can enter amounts that are greater than, less than, equal to, or a range.
Choose the Then conditions by checking the applicable checkboxes:
Rename Payee: Choose the Payee you want automatically applied to the transactions.
Update Category: Select the Category you want automatically applied to the transactions.
Add Tags: Choose the Tag(s) you want automatically applied to the transactions.
Add Note: Enter a Note you want automatically applied to the transactions.
Exclude from: You can have the transactions automatically excluded from Reports or the Spending Plan.
Mark as Reviewed: Choose whether you want the transactions to be automatically Reviewed or Not Reviewed.
Click Continue to review.
Choose whether you'd like the Transaction Rule to be applied to existing transactions.
Click Create rule.
Edit a Transaction Rule
Hover over the panel on the left-hand side and select Settings.
Select Rules.
Locate the Transaction Rule you'd like to edit and select the three dots at the end of it.
Select Edit.
Make the necessary changes, and click Continue to review.
Choose whether you'd like the Transaction Rule to be applied to existing transactions.
Click Update rule.
Delete a Transaction Rule
Hover over the panel on the left-hand side and select Settings.
Select Rules.
Locate the Transaction Rule you'd like to delete and select the three dots at the end of it.
Select Delete, and click Delete Rule to confirm.
Frequently Asked Questions
Learn the answers to frequently asked questions for this topic!
Can you create multiple Category Rules for a Payee?
Can you create multiple Category Rules for a Payee?
At this time, Quicken Simplifi only allows the ability to have a single Category Rule for each Payee. If you use the same vendor for multiple services, we suggest attempting to identify something unique in the downloaded Payee name for each of the services so you can create a separate Payee Rule and therefore a separate Category Rule for each of the services. You can also assign additional unique conditions, such as an amount, to further refine the search.
Do Transaction Rules apply to imported transactions?
Do Transaction Rules apply to imported transactions?
Yes! When you import transactions into Quicken Simplifi using a CSV file, any applicable Transaction Rules that you have set up will be applied.
Do Transaction Rules apply to manual transactions?
Do Transaction Rules apply to manual transactions?
At this time, Transaction Rules will not be applied to manually entered transactions. We apologize for any inconvenience and urge you to visit us in our Community to add your vote and feedback to a request for this ability by clicking here.
To learn about using Transaction Rules on the Quicken Simplifi Mobile App, please click here!
If you have any questions or need assistance, please don't hesitate to reach out to our amazing Support Team!